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	<title>Heymans.org &#187; proactive</title>
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	<link>http://heymans.org</link>
	<description>I&#039;m Bert Heymans, a project manager, moonlighting hobby photographer and an all-round tech adventurer.</description>
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		<title>Planning the Perfect Deadline</title>
		<link>http://heymans.org/2009/02/planning-the-perfect-deadline/?utm_source=rss&#038;utm_medium=rss&#038;utm_campaign=planning-the-perfect-deadline</link>
		<comments>http://heymans.org/2009/02/planning-the-perfect-deadline/#comments</comments>
		<pubDate>Thu, 05 Feb 2009 07:00:03 +0000</pubDate>
		<dc:creator>Bert</dc:creator>
				<category><![CDATA[Project Planning]]></category>
		<category><![CDATA[checklist]]></category>
		<category><![CDATA[deadline]]></category>
		<category><![CDATA[planning]]></category>
		<category><![CDATA[proactive]]></category>

		<guid isPermaLink="false">http://heymans.org/?p=192</guid>
		<description><![CDATA[Here are some important things you can use as a checklist when thinking about deadlines. Check to see if a deadline is on a Friday, this happens all the time and it&#8217;s probably a bad idea because people make plans for the weekend and if something should go wrong you&#8217;re in for a challenge. I [...]]]></description>
			<content:encoded><![CDATA[<p>Here are some important things you can use as a <strong>checklist</strong> when thinking about <strong>deadlines</strong>.</p>
<ul>
<li><strong>Check to see if a deadline is on a Friday</strong>, this happens all the time and it&#8217;s probably a bad idea because people make plans for the weekend and if something should go wrong you&#8217;re in for a challenge. <del datetime="2009-02-07T00:08:26+00:00">I like deadlines on Mondays.</del> As <a href="http://www.derschmale.com/">David</a> points out, midweek is probably a lot better, that lowers the risk of having to work in weekends even more.</li>
<li><strong>Are you responsible for another project that has important events at the same time?</strong> Act proactively and early if this happens, reschedule or ask a colleague to help out. </li>
<li><strong>Take a look at the vacation planner</strong>, just maybe that key stakeholder or that rockstar server administrator the project depends on will be off rock climbing in the Alps that week. Ask HR.
</li>
<li><strong>Is the deadline on an official holiday?</strong> For other countries (when working with offshore companies) you can probably find an official calendar at <a href="http://icalshare.com/">iCalShare</a> (compatible with a lot more than just iCal) </li>
<li><strong>Does the delivery process take a long time?</strong> Think about this, some deployments or integrations take a long time to prepare or execute.
</li>
<li><strong>Make sure you have the correct acceptance criteria in your hands.</strong> Call you client some time up front and tell him what the status of the project will be at the moment of the deadline, even if it&#8217;s already in the project charter. If something is still ambiguous at a late moment it should be defined better, right away. </li>
</ul>
<p><strong>A classic example</strong> of last minute ambiguity is the &#8220;time of day&#8221; discussion, aka &#8220;we meant ready by morning on the day of the deadline, not 6pm because our VP needs to sign off the campaign for the final go live&#8221;.</p>
<p>Remember, you can ask all vital planning information you need from any stakeholder once you own the project. </p>
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